---
title: Outlook
description: Retrieve emails and attachments from Microsoft Outlook using filters and folder-level control.
category: Email Activities
tags: [outlook, email, integration, automation, microsoft]
---

# Outlook

## Description

The **Outlook** activity allows workflows to retrieve emails from a Microsoft Outlook account based on specific criteria such as received date range, folder name, subject filtering, and whether to include attachments. It provides a flexible way to automate inbox monitoring, content extraction, and attachment handling directly within workflows.

Use this activity to:

- Automatically download and process emails
- Filter emails by subject using regular expressions
- Collect attachments for downstream processing
- Extract metadata (sender, recipient, time) for analysis or forwarding

> **Use case**:
> A finance team can use this activity to extract invoices sent to a shared Outlook folder, filter messages by subject (e.g., “Invoice”), and pass the attachments to a document parser for automated data extraction.

## Input

_Not Applicable_

## Output

| Output Type | Format | Description                                                                                |
| ----------- | ------ | ------------------------------------------------------------------------------------------ |
| **Data**    | Table  | A list of email records with details like subject, sender, received date, and attachments. |

## Configuration Fields

| Field Name              | Description                                                                                                                                            |
| ----------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------ |
| **Connection**          | Select or configure an Outlook connection. This is required to authenticate access to the Outlook mailbox via OAuth.                                   |
| **From Received Date**  | Specify the start of the date range for email retrieval. Only emails received after this date will be considered.                                      |
| **To Received Date**    | Specify the end of the date range. Only emails received on or before this date will be fetched.                                                        |
| **Folder Name**         | Name of the Outlook folder (e.g., "Inbox", "Finance", "Archive") from which emails should be retrieved.                                                |
| **Download Attachment** | Enable this option to automatically download attachments associated with each email. Stored as a list of file paths or blob references in output.      |
| **Subject Regex**       | Provide a regular expression pattern to filter emails based on the subject line. Only emails with subject lines matching the pattern will be included. |

## Sample Input

_Not Applicable_

## Sample Configuration

| Field               | Value                  |
| ------------------- | ---------------------- |
| Connection          | Outlook Shared Mailbox |
| From Received Date  | 2024-06-01             |
| To Received Date    | 2024-06-30             |
| Folder Name         | Invoices               |
| Download Attachment | Enabled                |
| Subject Regex       | `(?i)invoice.*\.pdf`   |

## Sample Output

| MessageId | ReceivedDate         | From                 | To                   | Subject             | Body            | Attachment               |
| --------- | -------------------- | -------------------- | -------------------- | ------------------- | --------------- | ------------------------ |
| MSG001    | 2024-06-10T09:45:00Z | billing@vendor.com   | accounts@company.com | Invoice #12345      | ...HTML/text... | invoice12345.pdf         |
| MSG002    | 2024-06-12T14:22:00Z | receipts@service.org | finance@company.com  | Invoice June Report | ...HTML/text... | june_invoice_summary.pdf |