Download email
Description
The Download Email activity connects to a configured email server (IMAP) and retrieves emails based on user-defined filters and criteria. This enables automation of workflows that rely on inbound communication such as receiving order confirmations, form responses, error reports, or system logs via email.
It supports filtering based on date range, read/unread status, subject, body content, and sender address. It can also intelligently extract metadata from forwarded emails.
Use case: Automatically download unread emails from a monitored inbox that contain invoices or CSV reports for further parsing and processing.
Input
Not Applicable
Output
| Output Type | Format | Description |
|---|---|---|
| Data | Tabular | A table of retrieved email metadata and text |
Configuration Fields
| Field Name | Required | Description |
|---|---|---|
| Connection | Yes | The mail server connection (IMAP) to be used. Includes credentials, server URL, and port. |
| Look up days | Yes | Number of days in the past to look back when searching for emails. |
| Unread only | No | If enabled, only emails that are marked unread will be retrieved. |
| Forwarded emails | No | If enabled, extracts the original sender, subject, and date from the body of forwarded messages. |
| Subject contains | No | Filters emails whose subject line includes the specified keyword(s). |
| Body contains | No | Filters emails whose message body includes the specified keyword(s). |
| From addresses | No | Filters emails sent from one or more specific email addresses. |
Sample Configuration
| Field | Value |
|---|---|
| Connection | Gmail - IMAP |
| Look up days | 3 |
| Unread only | true |
| Forwarded emails | true |
| Subject contains | Invoice, Monthly Report |
| Body contains | Payment, Due |
| From addresses | [email protected], [email protected] |
Sample Output
| Date | Sender | Subject | Body Snippet |
|---|---|---|---|
| 2025-07-10 09:32:00 | [email protected] | Invoice for June | Dear Customer, your invoice is attached. |
| 2025-07-09 17:12:30 | [email protected] | Monthly Report Available | The payment summary is ready to review. |
| 2025-07-08 11:45:10 | [email protected] | Forwarded: Alert Report | Original Sender: [email protected] … |
💡 You can chain this activity with an Extract Attachment or Parse Email Body activity for end-to-end automation.